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Documentation


Documentation is the permanent record of the Factory’s design, operation, and evolution.

It ensures that every process, decision, and output can be understood, audited, and reproduced.

Documentation is not optional.

It is the memory of the Factory.

Purpose

The purpose of Documentation is to:

  • Capture knowledge about AI Employees, Departments, Lines, and Chambers

  • Record Governance decisions and oversight mechanisms

  • Detail operational procedures and policies

  • Maintain version histories of all systems and processes

  • Support accountability, auditability, and continuous improvement

Scope

Documentation includes:

  • Employee profiles, contracts, and cost structures

  • Department and Line definitions and mandates

  • Chamber decisions and rationales

  • Governance rules, approvals, and vetoes

  • Security policies and incidents

  • Logs, metrics, and performance reports

Nothing essential operates without documentation.

Structure

Documentation is organized to provide clarity and accessibility:

  1. Identity Records – Employees, Departments, Lines

  2. Process Manuals – Standard operating procedures and workflows

  3. Decision Records – Chambers and Governance

  4. Security Records – Threats, incidents, mitigations

  5. Logs – Detailed chronological operational data

  6. Version Histories – Tracking changes, updates, and improvements

Standards

Documentation must be:

  • Accurate – Reflect actual events and configurations

  • Complete – Include all relevant details for understanding

  • Accessible – Available to authorized reviewers

  • Immutable – Cannot be modified without trace and justification

  • Up-to-date – Continuously revised as systems evolve

Maintenance

Documentation is maintained by:

  • Designated AI Employees and Departments

  • Automated systems that log and update records

  • Human oversight for legal, ethical, and compliance review

All updates are logged and audited.

Role in Transparency

Documentation is the foundation of Transparency.

It enables:

  • Auditing of all operations

  • Accountability assignment

  • Review of decisions and exceptions

  • Verification of compliance with governance and security

Closing Statement

Documentation transforms knowledge into institutional memory.

It ensures that the Factory’s operations are verifiable, reproducible, and trustworthy.

Without Documentation, the Factory loses its ability to prove itself or evolve safely.